Since the GDPR came into force, it’s been particularly important to remove unwanted data from databases. We now have features that allow you to do this automatically. If you activate redaction rules, the system will automatically remove recipients by de-identifying personal data and other data that’s no longer needed every night. As long as they’re not blocked in total opt-out, recipients can be imported again if required.
If you’re an administrator, you can go to “Administration” using the gear icon and activate your redaction rules.
There are seven ready-made rules (this number may change in the future). When you activate a rule, you’ll see a more detailed explanation of what that particular rule does. Be careful to read and understand what the rules do so that you don’t remove too many recipients! You do NOT need to activate all the rules.
You need to set the time that each redaction rule will apply. Read carefully what each rule does! You can find explanations below. NOTE: You do NOT need to activate all the rules.
Explanation of redaction rules
Automatically delete mail recipients who hasn't received emails
This rule automatically deletes all recipients who have not received an email after the time you specify.
Recipients who have, for example, opted out, had their emails bounce or for any other reason never receive any emails will be deleted after the desired period.
Automatically delete email recipients who haven’t opened emails
This rule automatically deletes all recipients who have not received and opened an email after the time you specify.
Recipients who for various reasons never open any emails will be thinned out after the desired period.
Automatically delete registrations for completed events
This rule automatically deletes all form response data associated with completed events a certain amount of time after the event has taken place that you specify.
Registrations for events normally contain personal data that shouldn’t be kept forever.
Automatically delete survey responses
This rule automatically deletes all form response data linked to surveys after the time you specify.
Responses to surveys or questionnaires may contain personal data, in which case they should not be kept forever.
Automatically delete email recipients in the Total Opt-Out List
This rule automatically deletes all recipients that have been in the Total-Opt-Out List for longer than the time you specify.
Automatically delete email recipients in the hard bounce list
This rule automatically deletes all recipients who have been in the hard bounce list for longer than the time you specify below.
Note that this function works even if the email address is unidentified.
Automatically delete mail recipients that hasn't been updated
This rule automatically deletes all recipients that have not been updated via an import, integration or manually after the time you specify below.
If you have an external system such as Lime CRM as your main source of recipients and a recipient is removed from the external system, then their details will no longer be updated in our system, and later thinned out.